Why it matters
SWPPP paperwork fails quietly. A missed annual report, a stale Risk Level determination, or an inspection log that doesn't match what SMARTS shows on file can draw a Regional Water Quality Control Board notice of violation, and Construction General Permit penalties accrue per day, per outfall. Most contractors lose track of this because the record lives across a state portal, a site binder, and whoever was on-site that week — not because the inspections aren't happening.
How we do the work
SMARTS account setup
We structure the Legal Responsible Person (LRP) account, register the site, and file the Permit Registration Documents — Notice of Intent, site map, Risk Level determination.
Deadline calendar
Annual report windows, REAP triggers, Risk Level-based inspection frequency, and Notice of Termination timing get mapped against your actual construction schedule, not a generic template.
Document management
Inspection reports, rain event logs, and BMP maintenance records get formatted to match SMARTS upload fields and filed on a set cadence, so nothing sits in a site binder disconnected from the state record.
QSD/QSP coordination
We schedule and track the credentialed work — SWPPP drafting, amendments, inspections — performed by your team or a QSD/QSP we partner you with. We administer; they sign.
Filing and deficiency response
Every SMARTS submission gets a confirmation record. If the Regional Water Quality Control Board flags a gap, we assemble the response and file the correction.
What you receive
- SMARTS account structured and Permit Registration Documents (PRDs) filed — Notice of Intent, site map, Risk Level determination on record
- Deadline calendar built around your Risk Level: annual report (due September 1), REAP triggers, inspection cadence, Notice of Termination timing at project close
- Inspection and BMP maintenance log templates formatted to match SMARTS upload fields, so QSP field reports go in without rework
- Central document library — SWPPP, amendments, inspection reports, monitoring data — version-tracked and matched to what SMARTS shows on file
- Monthly filing status report: what's submitted, what's due, what's sitting open
- Deficiency response support if the Regional Water Quality Control Board issues a notice on a filing gap
SWPPP administration runs as a compliance-admin module at an anchor rate of $349 a month. Site count and Risk Level are confirmed in the countersigned engagement; QSD/QSP field work is performed by credentialed personnel and scoped separately. Configure this service and see your estimate in the engagement builder.
Questions contractors ask
Do you perform the SWPPP inspections?
No. Construction General Permit inspections require a Qualified SWPPP Practitioner (QSP). We track the inspection schedule, format the field logs, and file the results in SMARTS. The inspection itself is done by your QSP or by a QSP we partner you with.
Who writes or amends the SWPPP itself?
A Qualified SWPPP Developer (QSD), as required under the CGP. We administer the SMARTS record and the document library around it. QSD-level drafting and amendment sign-off happens on your team or through a partnered QSD — we don't sign as the QSD.
We're already behind on filings. Can you take this over mid-permit?
Yes. We audit what's actually on file in SMARTS against what should be there, then rebuild the calendar and document set going forward. We don't backdate filings or represent a late submission as timely — that determination belongs to the Regional Board, not to us.
Aeternus Dynamics uses AI-assisted tools to help prepare and check compliance documents; all deliverables are reviewed by a qualified human before submission or use. Aeternus Dynamics is not a law firm and does not provide legal advice. See our Terms & Disclosures.