Home / Compliance desk / Sub roster check
Rung one · free, capped, no call required
Send your sub list. Get it back marked up in two business days.
License, DIR registration, insurance, debarment. Every sub read against the public registries that decide whether he can legally stand on your public-works job, then handed back as a dated, sourced scorecard you can file. Comes back clean? You owe nothing, and you hold written proof it was clean the day you looked.
A short form and the list itself. No account, no card, no call to book. Would rather just send an email? hello@aeternusdynamics.com works too.
Why it matters
A sub whose DIR registration lapsed two months ago looks exactly like a sub whose registration is current. He looks that way right up until the awarding body pulls the roster. Your CSLB license does not cover him. Your own DIR registration does not extend to him. Every tier on the job carries its own.
How it runs
Four steps, no meeting in any of them.
You send the list
Company names, and license numbers if you have them handy. A spreadsheet, a PDF, or the names typed into an email all work. We do not need your job costing, your contracts, or access to any system.
We confirm you qualify, in writing
The free check is for a GC with an active or imminent public-works award and five or more subs. If you are below that, we say so the same day rather than quietly doing the work and calling it a lead.
We check every sub against four public sources
CSLB, DIR public-works registration, insurance and workers’ compensation currency, and the two debarment and exclusion lists. Each result is captured with the source and the date it was pulled, because a compliance record without a date is not a record.
You get the scorecard within two business days
One page per sub, one summary sheet, findings ranked by what would stop the job first. A person reads every line before it reaches you. Then nothing happens unless you make it happen. No follow-up sequence. No call.
What is in the scorecard
Checked, dated, sourced. And clear about what it is not.
What we verify
- CSLB license status, classification and expiry, and whether that classification actually covers the scope you plan to hand them
- DIR public-works contractor registration under Labor Code §1725.5, with the registration number and current status
- Workers’ compensation coverage and certificate currency, down to the endorsement detail most checks skip: additional insured, waiver of subrogation, primary and non-contributory
- DIR debarred-contractor list and federal SAM exclusions
- The source and the pull date for every single line, so the scorecard stands up in your file months later
What it is not
- Not an opinion on whether a sub is any good at the work. We report what the registries say, not who to hire.
- Not an insurance-adequacy opinion. We report what the certificate says and what is missing against your own subcontract requirements; whether the limits are right is your broker’s call.
- Not legal advice, and not a legal conclusion about anyone’s compliance status.
- Not a credit report, a financial statement review, or a safety-program audit.
- Not ongoing. It is a photograph, not a film. Anything on it can lapse the day after we pull it, which is what rung two exists for.
Pricing
The first one is free. After that, per sub.
The first check is free, and the caps on it are published rather than settled in a sales conversation: up to ten subs, one check per company, two issued per calendar month, back inside 48 business hours. They are applied to everyone the same way.
| What you get | Unit | Price | Limits |
|---|---|---|---|
| Sub Roster Check — full scorecard, two business days | per roster | Free | Maximum 10 subs · one per company, once · maximum 2 issued per calendar month |
| Additional subs beyond the free ten, or a second roster later — commercial scope | per sub | $175 | Three-sub minimum |
| Additional subs beyond the free ten, or a second roster later — public-works scope | per sub | $425 | Three-sub minimum. Adds DIR registration, apprenticeship registration, and debarment screening |
| Standing one-time vetting — pre-award due diligence on a single sub, no monitoring | per sub | $175commercial | Three-sub minimum |
| Standing one-time vetting — public works | per sub | $425public works | Three-sub minimum |
To qualify for the free check: an active or imminent public-works award, and a roster of five or more subs. Comparison, honestly stated: the one platform that publishes a price for a human-analyst prequalification review puts it at $30–165 per review, charged above a $10,000 annual minimum and $4,200–6,000 of setup (Vertikal RMS, “Subcontractor Prequalification Software Guide 2026,” read August 21, 2026). Our $175 is per sub, three subs minimum, with no annual commitment and no setup fee, and it adds the CSLB check and the endorsement-level certificate detail that a generic prequalification review does not include. For the public-works scope — CSLB, DIR registration, apprenticeship status, the skilled-and-trained cross-reference and debarment in one scorecard — no firm or platform in the set we checked publishes a comparison, so $425 is priced on its own scope rather than positioned against anyone. Pass-through fees, if any, are billed with the receipt attached and never marked up.
Free means free. No card, no trial that converts, no obligation to talk to anyone, and no follow-up sequence if you never reply.
Rate card effective 2026-08-19Scope and license, stated plainly
Aeternus Dynamics LLC holds no CSLB contractor license. This page is not an offer or advertisement to perform construction, repair, improvement, or the supervision of means and methods, and it may not be read as one (Business and Professions Code §7027.1). The Sub Roster Check is verification and documentation only — reporting the presence, absence, and dates of publicly verifiable credentials against a named, dated checklist.
On work we perform for you, you are the bidder of record and the contractor of record: we never sign your bid, never sign as your contractor of record, and never perform, direct, schedule, or supervise any physical work. We do not opine on insurance adequacy, do not represent anyone before DIR or DLSE, and do not issue legal conclusions. Aeternus Dynamics is not a law firm and does not provide legal advice. See our Terms & Disclosures.
Questions
Before you send the list.
What is the catch?
There isn’t one. There is a reason. The fastest honest way to show a contractor what we do is to do it once, on his own subs, and let the scorecard make the argument. One person does this work, which is why it stops at ten subs, one per company, two issued a month.
Do I have to get on a call?
No. Fill in the request form or email the list, and the scorecard comes back. There is no call to book, no account to create and no card to enter. If you never reply after that, nothing happens.
What if a sub comes back with a problem?
The scorecard tells you what the registry says, what it means for that sub’s eligibility on public work, and what document would resolve it. What you do about it is your call. We do not contact your subs without your written instruction.
Do you contact my subcontractors?
Not for the free check. Everything comes from public records. If you later engage monitoring, we draft chase and renewal correspondence for you to send under your own name; we do not email your subs as you.
What happens to my sub list afterwards?
It is business information about your trade partners and it is treated that way. We do not sell it, share it, or use it to market to the companies on it. See our Privacy page.
How is this different from a prequalification network?
Those networks charge your subcontractor, not you. Neither of the two networks we checked publishes a rate, so we will not quote one; what is not in dispute is who pays, and it is your sub, every year. They also score generic safety and financial data, with no California DIR, CSLB or debarment layer. This check costs your sub nothing, because we never contact him.
Is the scorecard good for anything after the day it is issued?
As a dated record of what was true when you checked, yes, and that is genuinely useful in a file. As current status, no. Licenses and certificates lapse. If you need it to stay true, that is roster monitoring.
Configure and sign it yourself → Pick the services, see the estimate, sign online.
Aeternus Dynamics uses AI-assisted tools to help prepare and check compliance documents; all deliverables are reviewed by a qualified human before submission or use. Aeternus Dynamics is not a law firm and does not provide legal advice. Prices on this page are the current published rates for the Compliance Desk, effective 2026-08-19, and govern where they differ from older per-line rates listed elsewhere on this site. See our Terms & Disclosures.
Ten subs. Two business days. Nothing owed.
Send the list. We confirm the same day whether you qualify, and the scorecard is with you inside two business days.
Start the roster checkOr email it to hello@aeternusdynamics.com · Back to the compliance desk