Why it matters
A missed March 2 ITA deadline or a late 300A posting is a citable recordkeeping violation on its own - Cal/OSHA and Fed-OSHA don't need an actual injury to write it up, just a gap in the paperwork. Most contractors don't maintain the 300 log case-by-case; they try to reconstruct a year of incidents from memory right before the deadline, and that's where entries get missed or misclassified. An IIPP binder nobody has opened since the last audit fails a Title 8 inspection just as fast.
How we do the work
Intake and log setup
We collect establishment data - EIN, NAICS code, employee counts, prior-year logs if they exist - and set up the 300 log against your actual incident history, not a blank template.
Monthly log maintenance
The 300 log gets updated case-by-case as incidents happen, so nothing gets reconstructed from memory in January. Each entry is checked against OSHA's recordability criteria before it's added.
300A certification and posting
We prepare the 300A Summary, run it through pre-flight checks against the underlying log, and hand it back certified and ready to post in the break room from February 1 through April 30.
Electronic ITA submission
300A data - and 300/301 detail for establishments that meet the size threshold - gets filed through OSHA's Injury Tracking Application before the March 2 deadline. We confirm the submission receipt and keep a copy on file.
Cal/OSHA IIPP documentation support
For California employers, we review and update the written Injury and Illness Prevention Program, training records, and inspection log required under Title 8, so the state-level paperwork stays current between audits.
What you receive
- Completed OSHA 300 Log of Work-Related Injuries and Illnesses, maintained current rather than reconstructed at year-end
- OSHA 300A Summary, prepared and certified for the February 1 - April 30 posting window
- OSHA 301 Incident Report completed for each recordable case
- Electronic ITA submission filed through OSHA's Injury Tracking Application ahead of the March 2 deadline
- Cal/OSHA IIPP documentation reviewed and kept current between audits
- Pre-flight check record on every form before it is certified or submitted
OSHA recordkeeping runs as a compliance-admin module at an anchor rate of $349 a month, billed as a flat administrative fee rather than hourly consulting time. Establishment count and filing complexity are confirmed in the countersigned engagement. Configure this service and see your estimate in the engagement builder.
Questions contractors ask
What exactly is due March 2, and do you handle the filing?
OSHA's Injury Tracking Application (ITA) requires covered establishments to submit prior-year Form 300A data electronically by March 2. Larger or higher-hazard establishments may owe 300 and 301 detail as well; we confirm which threshold applies during intake, prepare the submission, and file it through the ITA portal before the deadline.
Is this just federal OSHA, or do you cover Cal/OSHA too?
Both. California employers need a written Injury and Illness Prevention Program under Title 8 in addition to the federal 300/300A/301 series. We support the IIPP documentation - the written program, training records, and inspection log - alongside federal recordkeeping, so the two don't drift out of sync.
If you spot a hazard pattern in the log, will you tell us how to fix it?
No. We hold no license to perform safety engineering or hazard consulting, and we won't render that judgment. If the data points to a hazard worth investigating, we'll flag the pattern and tell you to bring in a licensed safety consultant. Deciding how to fix it stays outside this engagement.
Aeternus Dynamics uses AI-assisted tools to help prepare and check compliance documents; all deliverables are reviewed by a qualified human before submission or use. Aeternus Dynamics is not a law firm and does not provide legal advice. See our Terms & Disclosures.